Manage incoming email with canned responses

To stay organized, exec admins and employees create filters in Gmail so incoming messages are automatically labeled and removed from their inbox until they can read them at a more convenient time. They write canned responses for common messages such as shipping documentation, purchase orders, and so on. They assign each canned responses to a filter.

BENEFITS

• With canned responses and filters, exec admins and employees no longer need to sort and organize email by hand.
• Exec admins and employees spend less time on repetitive email tasks, helping to streamline the workday.

When a visitor, new hire, or client emails a common question (like corporate hotel codes, parking directions, or how to connect to the guest internet), use a Gmail canned response to insert a prewritten answer into your message.

BENEFITS

• Keep responses consistent and current by prewriting common messages and editing the source when information changes.
• Answer questions faster.

When responding to a message on behalf of one of your execs in Gmail, select the signature you want from the canned response list. If you switch email signatures often, consider not using the default signature within Gmail settings.

BENEFITS

• Respond to messages faster, and as the right person, with prewritten signatures.
• Clearly identify who you’re writing as for message recipients.

https://gsuite.google.com/learning-center/tips/work-faster/#!/show-tip/create-multiple-signatures-using-canned-responses